According to industry analyst Gartner, most enterprises do not manage their office printer/copy operations well, often deploying the wrong equipment and solutions for their needs. Gartner estimates that actively managing office print/copy processes can reduce spending by 10 percent to 30 percent while reaping real environmental benefits (“Key Issues for Print Management, 2008,” Pete Basiliere, March 2008).
One practice that can help drive down costs, enhance productivity and benefit the environment is electronic document scanning (paper to digital conversion). Instead of copying and storing physical documents, organizations can scan and store electronically. Employees can retain digital copies that they can distribute electronically, and at the same time avoid accumulating files filled with paper. As a conservative estimate, scanning can reduce paper consumption by one to three percent. In a survey that we sponsored, Driving Business in a Tough Economy, senior executives indicated that document scanning has a high impact across the greatest range of business goals that include reducing costs, increasing competitive advantage, enhancing regulatory compliance, and improving customer service.
In addition to our web site (www.obs-innovation.com), the AIIM Digital Landfill blog (www.aiim.typepad.com) offers information on electronic content management as well as digital imaging management in general.